 Master
Payroll
 Master
Payroll Attendance
Time
and Attendance Guidelines
Timekeepers
Responsibilities & Proc
Signature
of Responsibility
Glossary
of Terms
Basic
Attendance Reporting
Hourly
Intermittence Attendance
Shift
Differential Attendance
Irregular
Work Schedule
Special Consultants
Separations
Leave
Accounting
Sick
Leave
Vacation
Personal
Holiday
Overtime
Compensating
Time Off (CTO)
Docks
Holiday
Compensation
Jury
Duty/Subpoenaed Witness
Military Leave
Union
Leave
Funeral
Leave
Disability
Leave
Accounting Glossary |
 Printer
Friendly Version |
|
When
an employee works more than their regularly scheduled
hours (usually 40) in a week, the extra hours are considered
overtime. For the purposes of overtime, consistent with
the provision of the Fair Labor Standards Act (FLSA),
all CSU employees are classified as either exempt or non-exempt
from the FLSA. Exempt employees do not receive overtime
Eligibility
Non-exempt employees
must be paid for all hours worked over 40 in a workweek.
The full-time work week for employees classified as
non-exempt is a work week of 40 hours within 7 consecutive
days or 168 consecutive hours. A regular workweek begins
on Sunday at 12:01 am and ends on Saturday at 12:00am.
A bi-weekly workweek for 9/80 schedule begins at 12:01
pm on Friday of week one and ends at 12:00pm on Friday
of week two. Overtime for non-exempt employees is payable
in cash or as compensating time off (CTO) at time and
one-half the employee's straight time hourly rate of
pay. Specific provision regarding the accrual of CTO
for non-exempt employees represented by unions are contained
in the appropriate collective bargaining agreements.
Exempt Employees are not covered by the FLSA
provisions for overtime payment. Exempt employees do
not receive overtime, either as cash or CTO. Managers,
supervisors, faculty, and a number of bargaining unit
classifications are "exempt."
|
Overtime
Compensation Table
|
|
Unit
|
Reference
|
|
R01
|
|
|
R02
R05
R07
R09
|
|
|
R03
|
|
|
R04
|
|
|
R06
|
|
|
R08
|
|
|
C99
|
|
|
Pay Frequency
Overtime is paid on the 15th
of the month following the pay period in which the Overtime
was worked.
Attendance Recording
On the Absence and Additional
Time Worked Report (634  )
overtime must be reported in line 7i. If overtime
is for pay, mark hours worked with "P" and
an Authorization for Extra Hours (682) must be attached.
If overtime is for Compensating
Time Off (CTO), indicate "W" with extra
hours worked. An Authorization for Extra Hours (682)
is not necessary.
Authorization for Extra Hours must include the following:
At the top of the form, indicate full-time,
part-time or decimal for fractional timebase (.75
= 3/4 time)
Employees full name
Bargaining Unit Number
Position number (agency, reporting
unit, classification, and serial)
Employee's Social Security
Number
Agency and Unit to be charged
(if different than the employee's regular position
number)
Date the overtime was worked
Time of day the overtime was
worked (from and to)
Total number of hours actually
worked. Any partial hours should be reported in hundredths
Total the column
Reason for extra hours - Enter
a detailed description
Obtain all signatures. Administrator
should approve the overtime before it is worked by
the employee.
Example
682 Form
Failure to Report Overtime
Subject to Collective
Bargaining Agreements, CSU Overtime policies and
the Department
of Labor record keeping requirements, employees
who are eligible for overtime compensation are required
to properly document both paid overtime and compensating
time off (CTO).
|
|
|
|
|
